Introduction

The purpose of these position descriptions is to clearly define for current and prospective Board members the responsibilities and expectations for each Board position within the Chapter.  The Board directly affects how successful the Chapter is in performing the mission of the Chapter.  Candidates for these positions should be willing to accept and carry out these responsibilities.

These position descriptions represent guidance and should not be considered to be a limitation on adapting the functions performed by Board members to meet the needs of the Chapter as they arise.  For this reason, these position descriptions are not part of the Chapter Bylaws and can be amended at any time (with the exception of a change that would be in conflict with the Chapter Bylaws) by a majority vote of the Board members.

 

The Chapter's Board of Directors (BoD) consists of the Chapter Officers (i.e., President, Vice President, Secretary/Historian, and Treasurer), the Chapter Directors (i.e., College/University Director, Community Outreach Director, Cyber Leaders’ Forum Director, Digital Marketing Director, Membership Director, Mentorship Program Director, Professional Development Director, Program Director, Social Media Director and Vendor Relations Director) and the Advisor to the Board (non-voting member).  All past Chapter Presidents not holding a current office and retaining active membership shall be privileged to attend Chapter Board of Directors meetings to act in an advisory capacity without voting privileges.  Board members are expected to attend all Board, Chapter and Special meetings of the Chapter.

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Chapter Officers

 

 

President

The President shall be the executive officer of the Chapter and subject to the control of the Board shall be responsible for the general supervision, direction, and control of the affairs of the Chapter.  The President shall have the deciding vote in case of a tied decision.
 

Monthly

• Coordinate with the Board to set the agenda for all Board and Chapter meetings

• Schedule and chair all Board and Chapter meetings

• Coordinate with the Board to keep the membership informed of the business of the Chapter and non-Chapter events of interest

 

Annually

• Survey the membership to identify the needs of the Chapter

• Coordinate with the Board to create and execute an action plan to meet the needs and the mission of the Chapter

 

As Required

• Coordinate with the Board to promote the Chapter and ISSA and to recruit new members

• Develop and maintain contact with professional associations that have a similar or complementary mission (e.g., InfraGard, ISACA, et cetera)

• Appoint Committee Advisors subject to the approval of the Chapter Board

• Schedule, attend and chair all Special meetings deemed necessary for the benefit of the Chapter

• Participate in the ISSA Chapter Presidents’ Meetings

• Forward any correspondence received to the appropriate Board member for action

• Maintain Chapter records associated with the Chapter President and pass these records on to the next Chapter President

 

 

Vice President  

 

The Vice President shall attend to the duties of the President in his/her absence or in case the President's office may become vacant for any cause whatever and shall attend to any other duties as the President may require.   

 

Annually

• As per Article VII, Section 5 of the Chapter Bylaws, perform an audit of the Chapter financial records and report the results of the financial audit to the membership at the first regularly scheduled General Membership Meeting of the year

• With the assistance of the Treasurer, prepare a Tax Information report

 

Quarterly

• Perform quarterly meetings with Board Assistants to receive feedback, ensure that they are effective in performing their duties, and to resolve any issues that they might be having 

 

As Required

• Take the minutes of all Board, Chapter and Special meetings in the absence of the Secretary/Historian

• Purchase and bring to Board, Chapter, and Special meetings any plaques or other gifts to be presented

 

 

Secretary / Historian  

 

The Secretary/Historian shall record and keep minutes of all meetings, transmit and respond to all correspondence of the Chapter, and shall maintain the official records including the history of the Chapter.  The Secretary/Historian shall keep a copy of the current Bylaws, which shall be available for inspection by the members at reasonable times.

 

Monthly

• Send a draft agenda and draft previous meeting minutes to all Board members prior to Board and Chapter meetings

• Present previous Board and Chapter meeting minutes for approval at Board meetings

• Record and keep minutes of all Board and Chapter meetings

• Act as parliamentarian at all Board and Chapter meetings

 

Annually

• Notify ISSA International of the results of the Chapter elections

• Triennially

• In coordination with the Board, perform a review and update (if needed) of the Chapter Bylaws

 

As Required

• Send a draft agenda and draft previous meeting minutes to all Board members prior to any Special meetings

• Record and keep minutes of all Special meetings

• Keep an on-going record of Chapter Operating Rules derived from motions approved by the Board

• Act as parliamentarian at all Special meetings

• Coordinate updates to the Chapter Bylaws with ISSA International

• Notify ISSA International of changes to Chapter Board members

• Forward any correspondence received to the appropriate Board member for action performing any tracking and follow-up required

• Maintain Chapter records and pass these records on to the next Chapter Secretary/Historian

 

 

Treasurer

The Treasurer shall be the custodian of the Chapter funds and shall keep an itemized account of all receipts and expenditures.  The Treasurer shall supervise the collection of all funds to ensure that sound accounting practices are followed.  At no time shall Chapter funds be merged with personal funds.  The records of the Treasurer shall be available for inspection by members at reasonable times.  The processes and procedures of the Treasurer shall at all times comply with the Chapter Bylaws and Operating Rules. 

Monthly

• Send a draft Treasurer’s Report to all Board members prior to Board meetings

• Present the Treasurer’s Report for approval at Board meetings

• With the assistance of the Program Director, register and collect fees from attendees at Chapter meetings

• With the assistance of the Vendor Relations Director, collect fees from meeting sponsors

• Process and balance bank statements

• Pay deposit and settle payment for Board and Chapter meetings (if required)

 

Annually

• Provide information required to perform an audit of the Chapter financial records to the Vice President as per Article VII, Section 5 of the Chapter Bylaws

• With the assistance of the Vice President, prepare a Tax Information report

• With the assistance of the Board, prepare an annual pro-forma income statement

• Upon the completion of the fiscal year prepare a final Profit & Loss statement and balance sheet

 

As Required

• Collect and disburse Chapter funds as directed by the Board

• Notify the Board of all checks returned for non-sufficient funds and any fees associated with their collection

• Complete change of authorized signature documents at Bank as directed by the Board

• If a Post Office box is utilized, pay renewal for Post Office box

• If a Post Office box is utilized, notify the Post Office whenever necessary of changes in persons authorized to pickup mail

• If a Post Office box is utilized, collect mail from the Post Office box

• Maintain Chapter records associated with the Chapter Treasurer and pass these records on to the next Chapter Treasurer

 

 

Chapter Directors

 

College/University Director

 

Purpose
The College/University Director serves on the Board of Directors to strengthen relationships between the Alamo Chapter of ISSA and local colleges and universities. This role focuses on building partnerships with faculty, program directors, and cybersecurity instructors, and organizations while engaging students to participate in professional development, networking, and chapter activities. The Director promotes ISSA membership as a pathway for students to connect with the professional cybersecurity community.

 

Key Responsibilities

• Outreach & Relationship Building

  • Establish and maintain strong connections with cybersecurity program leaders, instructors, and administrators at local colleges and universities.

  • Act as the primary liaison between the chapter and academic institutions.

• Student Engagement

  • Promote ISSA membership opportunities and encourage student participation in chapter meetings, events, and competitions.

  • Develop and oversee initiatives that support student involvement, such as mentorship programs, campus visits, guest speakers, and student chapter formation.

• Program Development

  • Collaborate with academic institutions to identify opportunities for joint events, workshops, and educational activities that align with the chapter’s mission.

  • Partner with the Programs and Membership Directors to design student-focused sessions at monthly meetings and annual events.

• Advocacy & Promotion

  • Represent the Alamo Chapter at campus career fairs, cybersecurity events, and academic panels.

  • Promote the chapter as a resource for career development, internships, and networking for students entering the cybersecurity field.

• Reporting & Governance

  • Provide regular updates to the Board on outreach activities, student engagement metrics, and opportunities for collaboration.

  • Assist in developing policies and strategies to sustain and grow student involvement in the chapter.

• Qualifications

  • Demonstrated interest in cybersecurity workforce development and higher education engagement.

  • Experience in academic outreach, mentoring, or professional development programs preferred.

 

 

Community Outreach Director

The Community Outreach Director shall coordinate activities that serve the communities within the boundaries of the Chapter through education, service projects, and similar events.  The Director should determine the specific outreach opportunities that the membership of the Chapter can best service, gain approval of the Board, encourage member participation, assist in media awareness of the role of ISSA in such activities, and report back to the Board and membership the positive impact of such activities.  

 

Monthly

• Present a Community Outreach Report at Board, Chapter and Special meetings

• Event Coordination:  Plan, organize, and execute community events, workshops, presentations, and other activities to promote the organization. 

• Communications: Manage internal and external communications, including creating and distributing promotional materials, newsletters, and social media content. 

• Data & Reporting:  Track outreach activities, manage contact databases, and report on the effectiveness of outreach strategies and campaigns. 

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Annually

• Strategy Development:  Create and implement outreach plans and campaigns that align with the Chapter’s mission and goals. 

 

As Required

• Community Engagement:  Build and maintain relationships with community leaders, organizations, government agencies, and the public to foster partnerships and collaborations. 

• Volunteer Management:  Coordinate volunteer recruitment and management for outreach events and programs. 

• Public Relations: Act as a public representative of the organization, fostering a positive image through various communication efforts. 

 

 

Cyber Leaders’ Forum Director
 

Monthly

• Bring a select set of security professionals together to discuss cybersecurity concerns and issues openly

 

As Required

• Report to the Board and to the Chapter information received from Cyber Leaders following forum rules and as appropriate on emerging cyber security trends that will impact the cyber industry and outcomes, solutions, and best practices in order to improve the security posture of the cyber community

• Enhance and broaden cyber networks within the local cyber community

• Maintain Chapter records associated with the Cyber Leaders’ Forum Director and pass these records on to the next Cyber Leaders’ Forum Director

 

 

Digital Marketing Director

Summary
The Digital Marketing Director leads the Chapter’s overall digital strategy i.e., managing email campaigns, website content, analytics, scheduling, registration platforms, and integrations between platforms (e.g., Eventbrite, Google Forms, LinkedIn events, etc.). This role is strategic and execution-focused, helping ensure consistency, reach, and strong analytics reporting across all initiatives.

 

Ideal Skills

• Web & email platforms (e.g., Wix, Google Forms, Wix Email Marketing)

• Familiarity with registration workflows and digital logistics

• SEO and engagement strategy awareness

• Strong attention to detail and organizational systems

• Bonus: Comfort with HTML/CSS or site editors

• Comfortable with collaborative planning and reporting

​

As Required

• Build and manage event registration pages and integrate forms (e.g., CPE credits, question submissions)

• Maintain and update the Chapter website with speaker slides, event photos, sponsor logos, etc.

• Create email campaigns for events, speaker announcements, and community updates (Mailchimp or equivalent)

• Collaborate with the Social Media Director to create a unified content calendar

• Track analytics for event turnout, email performance, and web traffic

• Support sponsor communication with vendor spotlight emails and branded assets

• Manage attendee experience from pre-registration to post-event follow-up

 

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Membership Director

 

 

Monthly

• Present a Membership Report at Board, Chapter and Special meetings

• Provide the Digital Marketing Director with a current list of members with information required to notify the members of the Chapter meeting

• Provide the Program Director with a current list of members with information required to record member attendance at Chapter meetings and Continuing Professional Education (CPE) credits
   

As Required

• Develop and promote strategies to retain current members and recruit new members to the Chapter

• Maintain the Chapter Membership List including current contact information

• Send information about the Chapter and ISSA to interested persons and follow-up as required

• Send Welcome Communications to new members

• Send Renewal Communications to renewing members

• Provide the Chapter Membership List to the Board as requested

• Maintain Chapter records associated with the Chapter Membership Director and pass these records on to the next Chapter Membership Director

• Contact former members whose membership has lapsed or expired to encourage them to rejoin the Chapter

 

 

Mentorship Program Director
 

As Required

• Build relationships between more senior professional individuals in the Chapter (Mentors) and security professionals seeking to learn from these people to gain skills or further their careers (Mentees).

• Report to the Board and to the Chapter on the results of the Mentorship Program  

• Maintain Chapter records associated with the Mentorship Director and pass these records on to the next Mentorship Director

 

Professional Development Director

 

Monthly

• Create, print, duplicate and bring Continuing Professional Education (CPE) receipts including the presenter and topic to the Chapter meeting for distribution to attendees

• Following the Chapter meeting, receive attendance and professional certification information for persons who attended from the Program Director and submit CPE credits awarded for attendance to the accreditation authorities on behalf of those persons

 

Annually

• At the direction of the Board, serve as the Chapter liaison and pointofcontact to information security conferences and seminars sponsored by the Chapter (e.g., the Texas Regional Infrastructure Security Conference)

• As directed by the Board, develop, promote and manage a program to provide training to Chapter members seeking professional certifications, (e.g., Certified Information Systems Security Professional)

• As directed by the Board, develop, promote and manage a program to provide scholarships to area college and university students meeting the scholarship program requirements

 

As Required

• Assist Chapter members to attain and maintain information security professional certifications

• In coordination with the Vendor Relations Director, identify sources of vendor supplied certification training and explore opportunities for discounts on this training for Chapter members

• Collect articles of interest, and information on conferences and seminars and brief this information at Chapter meetings and via the Chapter website and email as directed by the Board

• Maintain Chapter records associated with the Professional Development Director and pass these records on to the next Professional Development Director

 

 

Program Director

​

Monthly

• Responsible for managing the logistics of all Chapter meetings and seminars to include identifying and procuring a location that meets the needs of the event (i.e., size, A/V requirements, et cetera), arranging for food and beverages as appropriate for the event, collecting RSVP information for the event, providing a final reservation number to the event facility operator, coordinating door prizes, et cetera

• Identify and schedule qualified speakers for future Chapter Meetings in accordance with the needs and the Mission of the Chapter

• Provide event speaker topic summaries and biographies to the Digital Marketing Director

• With the assistance of the Treasurer, register and collect fees from attendees at Chapter meetings

• Following the Chapter meeting, provide attendance and professional certification information for persons who attended to the Professional Development Director

 

Annually 

• Identify and recommend to the Board event facility operators that meet the needs of Chapter events and act as the point-of-contact for any contracts required to procure the facility

• As per Article VII, Section 7 of the Chapter Bylaws, perform an inventory of all Chapter assets and present the inventory at the first regularly scheduled Chapter Meeting of the year

 

As Required

• Be responsible for safeguarding the Chapter assets and turning them over to the next Program Director

• Maintain Chapter records associated with the Program Director and pass these records on to the next Program Director

 

 

Social Media Director

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Summary
The Social Media Director is responsible for creating, curating, and executing the Chapter’s visual and written storytelling across platforms like LinkedIn, Instagram, and Discord. This is a front-facing, brand ambassador role focused on cultivating community connection, professional polish, and real-time engagement at Chapter events.

 

Ideal Skills

• Canva / social post creation

• Experience managing LinkedIn, Instagram, and/or Discord pages

• Eye for brand cohesion, photo selection, and storytelling

• Bonus: Photography or video editing skills

• Strong writing and community engagement instincts

• Collaborative and creative spirit

 

Quarterly

• Attend quarterly meetings and special events to capture live content and post stories/reels

 

As Required

• Own and manage the Alamo ISSA brand voice across all social channels

• Create engaging posts, event announcements, recap content, and sponsor shoutouts

• Collaborate with photographers and videographers to curate high-quality visuals

• Draft caption copy that aligns with the established tone (uplifting, community-driven, and professional)

• Engage with comments, tag attendees, and maintain relationships with members and sponsors online

• Track top-performing content and help shape future campaigns accordingly

• Collaborate with the Digital Marketing Director for scheduling, analytics, and email promotion alignment

 

 

Vendor Relations Director

 

As Required

• Evaluate Chapter sponsorship levels for market valuation and recommend adjustments to the Board

• Develop and maintain contacts with vendors of security products and services to serve as a communication channel between the Chapter and the vendors

• Provide to the Digital Marketing Director information on articles of interest, conferences, seminars, events, training materials, et cetera received from vendors

• Promote the Chapter and ISSA within the vendor community

• In accordance with the needs and the mission of the Chapter, identify to the Program Director suppliers that are candidates for making presentations at Board and Chapter meetings

• In accordance with the needs and the mission of the Chapter, promote sponsorship of Chapter functions within the vendor community while managing expectations on both sides

• With the assistance of the Board, develop and maintain a Vendor Relations Program that codifies guidance for how the Chapter will interact with vendors

• Maintain Chapter records associated with the Chapter Vendor Relations Director and pass these records on to the next Chapter Vendor Relations Director

 

 

Advisor to the Board 

 

As Required

• Assist the Chapter President, Board and Chapter as requested

• Immediate Past President

 

Annually

• As per Article V, Sections 2 and 3 of the Chapter Bylaws, serve as the Nominating Committee Chairperson charged with identifying Chapter members for Board positions and performing the Chapter elections

 

As Required

• Assist the Chapter President, Board and Chapter as requested

• Past Presidents

 

Monthly

• Attend Board meetings if desired

 

As Required

• Assist the Chapter President, Board and Chapter as requested

• Serve as the Immediate Past President if appointed to the position by the Chapter President to fill the vacated role